Project management is one of the most responsible process in modern organizations. Project management practices are used to manage many types of projects ranging from simple manufacturing to complicated stuffs. In order to execute a successful project, good project management practices have to be applied. Also, the required staff and technical know-how is required to execute a successful project. The use of tools to manage projects eventually result in the success of the projects. These are some of the tools use in project management.
Any successful project should have a good plan. The plan should include the blue print about how the project is to be executed. The project plan defines the project scope, the approach or methodology to be used in executing the project, the timeline associated with the project and the project budget. The project plan should also define the resources to be used in executing the project.
Gannt Chart and the Work Breakdown Structure
Gannt Chart illustrates the project schedule and shows the project manager the interdependencies of each activity involve in the project. The work breakdown structure (WBS) is a key deliverable that organizes the team’s work into manageable sections. The PMBOK defines the work breakdown structure as “a deliverable oriented hierarchical decomposition of the work to be executed by the project team.” There are many ways you can create the Gannt Chart. Excel can be used in creating the Gannt Chart if it is a small project. However, MS Project can be used in creating the Gannt Chart for bigger projects. MS Project can also be used in creating the WBS.
Project Management Software
There are several software specifically developed to help project managers and organizations manage their projects effectively. MS Project is one of the most common tools used. Other software that can be used in managing projects include Dapulse, WorkFront-Project, Workzone, ProWorkFlow, just to mention a few.
Milestones are tools used in project management to mark specific points along the project lifespan. Project managers use this tool to determine whether the project is on track or not. The milestone document should be updated often to make sure that it is achieving its purpose.
Score cards can basically be defined as a card or sheet in which scores are entered and used to measure achievement or progress towards a particular goal. The score card is another important tool the project manager can use to measure the performance of the project team and reporting performance to the upper management and HR.
All these tools can help an organization and the project manager execute a successful project.