Characteristics of a Good Project Report

The main process involve in project reporting, is to transfer your experiences of doing a project, and the knowledge you have gained, from your brain onto paper in a coherent, logical and correct form. No matter how significant your achievements, if you do not write up your work, and write it up well, you may leave it for misinterpretation.
It is essential to understand that the project report will be read by a number of people with or without a technical background.

How to write the project report
1. Precision
You must strive first to be absolutely precise and very clear about the exact and definite purpose of writing the report. The report should be a valuable document that will give information and guidance to its readers and must cover all aspects of the project. What you write must not be capable of misinterpretation. A project report must cover six important questions: who, what, where, when, why and how.

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2. Spelling and grammar
You must make efforts to spell correctly and ensure that the report is free from errors. Poor spellings and faulty construction of sentences are distractions to the proficient reader and may make their meaning different to the reader. In most cases, there is virtually no excuse for spelling incorrectly; there are many excellent spell-checker programs which make a good job of finding the errors for you, and excellent (paper) dictionaries which will tell you what the correct spellings are. Error in grammar and punctuation can affect both the clarity and accuracy of the report.

3. Illustrations
Your report should generally contain illustrations (figures or diagrams), but they must be relevant. Ask yourself if the illustration helps the reader to understand the report. If the text is readily comprehensible without the illustrations, delete the illustration. If it is not, it is usually better to make the report clearer and incorporate illustrations. In most cases, illustrations provide a catchy and smart look and attract the attention of the reader.
If possible, include figures close to the text which refers to them, rather than putting all together in an appendix.

A typical project report is organized in the following way.
1. Introduction. (The scope of the project, setting the scene for the remainder of the report.)
2. Previous work. (One or more review chapters, describing the research you did at the beginning of the project period.)
3. Several chapters describing what you have done, focusing on the novel aspects of your own work.
4. Further work. (A chapter describing possible ways in which your work could be continued or developed. Be imaginative but realistic.)
5. Conclusions.
6. References and appendices.

In summary, a good project report should be:
• Factual
• Accurate and specific
• Clear
• Complete
• Precise and concise
• Well-organized
• Grammatically correct.

Make your report rock.


Read More on project management:

Project Quality Management

Best Practices in Project Management


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