Revised An Introduction to Project Management, fourth edition explains that Project Scope Management involves defining and controlling what work is or is not included in a project. The main planning processes for project scope management include planning scope management, collecting requirements, defining scope and creating the work breakdown structure (WBS).
Planning Scope Management is one of the most important steps in project scope management. At this stage, the project team determine how the project scope will be
defines, validated and controlled. The PMBOK Guide, fifth edition defines requirements as “conditions or capabilities that must be met by the project or present in the product, services or result to satisfy an agreement or other formally imposed specifications.” Documenting requirements are important so that we can measure them during project execution. The outputs of collecting requirements include the requirements traceability matrix (RTM).
It is very crucial to define your scope in a project because what is not measured cannot be managed. Scope of a project refers to a set of deliverables or features of a project. These deliverables are derived from the projects requirements. The PMPBOK defines project scope as “the work that needs to be accomplished to deliver a product, services or result with the specific features and functions.” Defining your scope also helps you to improve accuracy of time, cost and resource management. One important thing we should try to manage is scope creep. It is the tendency of the scope of the project increasing. Some techniques use in defining scope include expert judgement, product analysis and alternating identification.
A work breakdown structure (WBS) involves grouping the work or task in the project that defines the entire scope of the project. It breaks down the work into discrete tasks with timeline associated to it and puts them in a sequential hierarchy. The lowest level of the WBS is the work package. There are various software for creating the WBS. The most popular of them all is the Microsoft Project.
Stop Scope Creep.
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